CyberscopeTV

About the job

Job Description The role will be responsible for generating Planned Preventative Maintenance (PPM), monitoring tasks to completion and updating the client asset register or asset information model through the life of a contract.   The successful candidate will co-ordinate the collection of required data and ensure that the PPM loaded into the CAFM is enough to meet all statutory compliance and contractual obligations. They will also co-ordinate with subcontractors and internal delivery teams to ensure that all information is in place, accurate and up to date ahead of all deadlines.  The PPM Team Leader will take primary responsibility for keeping all aspects of system configuration relating to asset management and maintenance up to date. Reporting to Customer Operations manager Brief description of the role and responsibilities -   To ensure that all properties & assets have the required level of planned maintenance and remain compliant.   - Line Manager to the PPM Team   - Maintain a robust and accurate asset database or asset information model across all client portfolios.   - Lead the creation or update of asset lists and PPM planners for client contract mobilisation and change   - Ensure that all work instructions and asset classifications are up to date with standards and/or contract requirements and manage through change control.   - Ensure fit for purpose maintenance plans for compliance reporting and service delivery.   - Work with Nominated Operations Manager to align the PPM planners, group assets and service dates to promote future efficient delivery of PPM.   - Ensure compliance with Quality Management System and be instrumental in implementing the procedures and instructions.   - Ensure Work Instructions are up to date with the contract requirements   - Create PPM completion and paperwork retention targets and display continuous improvement regarding this.   - Ensure timely feedback of updates and information for the client and attend client meetings if required. Main duties and responsibilities will include but are not limited to Technical ·       Compiling contract planned maintenance schedules and loading to CAFM system ·       Creating and maintaining accurate site asset lists, and implementing change control in order to update these   People ·       Build relationships and collaborate with internal field engineering, helpdesk, management and central teams ·       Be primary point of contact for creating new contract maintenance plans   Customer ·       Produce reports and data exports on request and respond to client requests ·       Liaise with all internal and external teams in order to provide excellent customer service   Planning & Organising ·       Work proactively to ensure operational teams have all information in place to undertake contract work ·       Proactively undertake work to improve system administration, efficiency and quality.   Commercial / Financial ·       Support the preparation and implementation of contract variations ·       Compile information necessary to make claims on commercial entitlement   Team ·       Support the subcontractor administrators and resource co-ordinators in ensuring all necessary work orders are available and issued to the necessary teams to undertake work ·       Train and support the Maintenance Planner in producing PPM plans   Health & Safety ·       Ensure estate compliance for planned maintenance services within contract ·       Support internal and external audit teams in evidencing work completed and ensure safe delivery of future works Experience and Qualifications ·       3-5 years minimum experience in FM / Building Services industry. ·       Application and configuration of CAFM systems, ideally Concept Evolution ·       Very high ability with Microsoft Office packages, particularly Excel ·       Understanding of methodology used to build planned maintenance schedules ·       Familiarity of principles of M&E asset management ·       Good understanding of contract delivery and commercial implications   Personal Attributes ·       High attention to detail ·       Methodical and procedure approach to problem solving ·       Capable when manipulating large data sets and facing complex challenges ·       Patient approach to work and communication style ·       Collaborative with stakeholders from different teams and organisations   Hours and Environment This position will be based at Canning Town office; however, the role holder may be required to travel to other offices and client sites as required.      Core working hours for this position are from 08:00 until 17:00, Monday to Friday, working rotationally 8:00 – 16:30 and 8:30 – 17:00 depending on business/team requirements. However, flexibility will be expected regarding hours of work, to suit the needs of the business and team.   Security Clearance to NPPV/2, or Non-Police Personnel Vetting to Level 2 required to be undertaken

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Canning Town,United Kingdom